RUN YOUR BUSINESS,
NOT YOUR ADMIN.
ClientTime
I taught singing for 30 years, and spent half of it duct-taping calendars, spreadsheets and bank apps that never talked to each other. You shouldn’t have to stitch that together yourself. ClientTime is all of that, done. You just open it and go. For real.
Paul - Founder
With ClientTime, a whole stack of the job just… disappears.
WHAT YOU’LL NEVER DO AGAIN
No more chasing a payment.
No more “…did Dave actually pay me?”
No more eating the cost of a no-show because it’s awkward to charge.
No more “but I thought I cancelled in time.”
No more double-booking yourself.
No more texting a day’s worth of reminders by hand.
No more Sunday-afternoon paperwork.
No more lying awake wondering if you invoiced her
Just you, your clients and the work you actually love.
Sorted!
IT’S NOT YOU, IT’S THE TOOLS
You didn’t get into this to become an admin clerk.
But somewhere between starting your business and where you are currently at, you ended up with a calendar that can’t sign off attendance, a bank app that can’t match a payment to a session, and a cancellation policy your clients “forget.” Five apps, none of them talking to each other.
That’s not a you problem. It’s a gap no one bothered to fill.
Until now.
THE TWO APPS
ClientTime Business — your daily workspace.
Open it in the morning and see your whole day: who’s coming, how many sessions they’ve paid, even a photo so you remember who’s who.
Green means paid, red means behind.
Tap to mark attended, swipe to reschedule.
It runs the back end so you can run the lessons.
CLIENTTIME SESSIONS & PAY - THE APP YOUR CLIENTS WILL USE AND LOVE
Their sessions, their balance, a tap to top up, your policies right there.
A simple gauge showing how far ahead or behind they are. Everything in sync with you — so there’s nothing to argue about.
WHAT CLIENTTIME DOES
If you’re a coach, music teacher, massage therapist, beautician, tutor or anyone who provides scheduled appointments, this is definitely your solution.
It keeps you and every client looking at the exact same thing — live.
Every problem you have — “did I pay?”, “I thought I cancelled in time,” the lost money, the arguments — comes from one gap: you and your client have different pictures of what happened. Your diary says one thing, their memory says another, and the truth gets lost in the middle.
ClientTime closes that gap. There’s one shared record, and the moment anything changes on your side, it updates on theirs — with a notification. No gap left for confusion to live in.
Every one of these happens on your side → the client is notified instantly → both apps show the same thing:
You book a session → they see it.
You mark them attended → their count and balance update.
A cancellation → the policy applies, and they’re told — no awkward chat.
A reschedule → they get the new time.
A payment lands → their balance updates, “all paid.”
A fee applies → it’s on their balance, in black and white.
A payment’s due → they get the reminder before it’s late, automatically.
Their pack runs low → “4 sessions to go” — they know before you have to ask.
A closure or change → one message, the whole day told at once.
BUT IT GETS BETTER…
Most tools assume one client, one payer, one business. Real life is messier than that — and ClientTime is built for the mess.
One app, every business they deal with. Your clients don’t download “your” app — they download ClientTime, and every business they see lives in it. Their kid’s music teacher, their PT, their tutor — all in one place. (So you’re not asking them to download another app. They probably already have it.)
One person pays, another attends. The person in the session and the person footing the bill don’t have to be the same. Each gets their own view — the right person sees the sessions, the right person gets the bill.
Separated parents, both in the loop. One parent brings the child, the other pays? Both see exactly what’s booked, attended and paid — in sync. No messages passed through the kid, no you stuck in the middle.
Participants & guardians. Where the person receiving the service isn’t the one managing it, ClientTime keeps everyone who needs visibility — carer, guardian, payer — looking at the same record.
Multiple kids, one family, one view. Three children across three different activities? A parent sees all of it in one place, each tracked separately but together.
Structure it however real life actually runs. Multiple people receiving, multiple people paying, multiple businesses — ClientTime maps to your clients’ actual family logistics instead of forcing them into a box.
The result: your clients aren’t fighting the app to fit their life. The app already fits it.
HERE’S WHAT IT FEELS LIKE WHEN IT’S HANDLED
Every payment tracked.
Every session signed off with a tap.
The awkward money chat — gone.
You, doing more of the work you actually love, running a business that finally looks as professional as you already are.
In other words….
